Metadata Integration in Electronic Records Management Systems: A Comparative Study of International Best Practices
DOI:
https://doi.org/10.24191/jikm.v15i2.6779Keywords:
Electronic records, Management systems, Structural metadata, Contextual metadata , Content and use metadataAbstract
Metadata plays a critical role in ensuring the authenticity, reliability, and accessibility of electronic records. This study proposes a unified metadata framework for Electronic Records Management Systems (ERMS) by analysing three prominent standards: ISO 23081-1:2017, the Minimum Recordkeeping Metadata Requirements (State Records Act 1997), and the Recordkeeping Metadata Standard (East Renfrewshire Council). A qualitative comparative analysis highlights structural, contextual, and content-and-use metadata elements essential for record creation, classification, maintenance, retention, and disposition. The proposed framework integrates best practices to address compliance, system interoperability, and digital preservation. The study concludes with actionable recommendations to support sustainable metadata management in evolving digital environments.
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Copyright (c) 2025 Nurussobah Hussin , Azratul Ain Nadiah Ismail, Nur Imana Mustakim, Roslaizam Daud, Ap Azli Bunawan, Mohd Nazir Ahmad
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